Account Management

Introduction

The Accounts on Reluna is a central component of the platform, used to create, view, manage and edit client accounts. These accounts are fundamental building blocks in tracking relationships with clients, whether they are individuals, legal entities or companies.

Key Terminologies

Term (A-Z)	Description
Company Account	A legal entity account created specifically to manage PROP or OMNIBUS portfolios.
Entity	A legal organization such as a business or institution.
Individual	A personal client account created for a single individual.

👉 New to some terms? Check out our full Platform Glossary for more.

Permission Requirement

Platform Name	Permission ID	Permission Level
Accounts	Accounts	View, Modify, Create, Delete

How to Set Up an Account

This section explains how to create different types of Accounts in the platform: Individual, Entity and Company Accounts.

Go to Accounts > find Accounts tab.
Click the ➕ icon to add a new account.

Create New Account window opens. Choose from what you want to create, as highlighted.

1. Create an Individual Account

On click of it, a form opens, where you need to fill in the required details (see the field reference table below).

Detailed Fields Table Here:

Field Name	Definition / What to Fill In	Field Type	Validation / Rules
Main Information
Name (*)	Enter the Entity Account name.	Free-typing	Free text allowed.
Companies (*)	Select the company to which this account belongs.	Dropdown (Companies list)	Must be chosen from Companies list.
Parent	Select the parent entity (if any).	Dropdown (Entities list)	Optional. Must exist in Entities list.
Individual Information
First Name (*)	Enter the first name of the individual linked to the entity.	Free-typing	Letters only, no numbers or symbols.
Last Name (*)	Enter the last name of the individual linked to the entity.	Free-typing	Letters only, no numbers or symbols.
Birthday Date (*)	Select the birth date.	Date Selector	Can be future-dated.
Birth City	Enter the city of birth.	Free-typing	Optional. Letters only.
Country (*)	Select the country of residence.	Dropdown (Countries list)	Must exist in Countries list.
Send Reports	Select frequency of reports.	Single Choice list	Optional. Choose from: MONTHLY QUARTERLY
Personal ID	Enter national ID or equivalent.	Free-typing	Optional. Letters and numbers only.
Passport	Enter passport number.	Free-typing	Optional. Letters and numbers only.
Date of Issue	Enter passport issue date.	Date Selector	Optional. Cannot be later than expiry date.
Date of Expiry	Enter passport expiry date.	Date Selector	Optional. Can be future-dated.
Taxation
Country of Taxation (*)	Select the taxation country.	Dropdown (Countries list)	Must exist in Countries list.
TIC	Tax Identification Code.	Free-typing (active if toggle ON)	Mandatory if toggle ON. Optional if toggle OFF.
Addresses
Type (*)	Select address type.	Dropdown	Options are: CURRENT REGISTRATION RESIDENTIAL CORRESPONDENCE SECONDARY OTHER
Country (*)	Select address country.	Dropdown (Countries list)	Must exist in Countries list.
City (*)	Enter city name.	Free-typing	Free text allowed.
Street Name (*)	Enter street name.	Free-typing	Free text allowed.
Street Number	Enter street number.	Free-typing	Optional. Free text allowed.
Zip Code	Enter postal/zip code.	Free-typing	Optional. Free text allowed.
House Number	Enter house number.	Free-typing	Optional. Free text allowed.
Apartment	Enter apartment/unit name.	Free-typing	Optional. Free text allowed.

Once all fields are filled, click Create to save the account.
Post creation, use the three dots to Edit and manage related objects on the platform.

2. Create an Entity Account

An Entity Account must always be linked to a Beneficial Owner (Individual Account).

A. Create New

Select the Create New tab.

A form opens, where you need to fill in the required details (see the field reference table below).

Detailed Fields Table Here:

Field Name	Definition / What to Fill In	Field Type	Validation / Rules
Main Information
Name (*)	Enter the Entity Account name.	Free-typing	Free text allowed.
Companies (*)	Select the company to which this account belongs.	Dropdown (Companies list)	Must be chosen from Companies list.
Parent	Select the parent entity (if any).	Dropdown (Entities list)	Optional. Must exist in Entities list.
Individual Information
First Name (*)	Enter the first name of the individual linked to the entity.	Free-typing	Letters only, no numbers or symbols.
Last Name (*)	Enter the last name of the individual linked to the entity.	Free-typing	Letters only, no numbers or symbols.
Birthday Date (*)	Select the birth date.	Date Selector	Can be future-dated.
Birth City	Enter the city of birth.	Free-typing	Optional. Letters only.
Country (*)	Select the country of residence.	Dropdown (Countries list)	Must exist in Countries list.
Send Reports	Select frequency of reports.	Single Choice list	Optional. Choose from: MONTHLY QUARTERLY
Personal ID	Enter national ID or equivalent.	Free-typing	Optional. Letters and numbers only.
Passport	Enter passport number.	Free-typing	Optional. Letters and numbers only.
Date of Issue	Enter passport issue date.	Date Selector	Optional. Cannot be later than expiry date.
Date of Expiry	Enter passport expiry date.	Date Selector	Optional. Can be future-dated.
Taxation
Country of Taxation (*)	Select the taxation country.	Dropdown (Countries list)	Must exist in Countries list.
TIC	Tax Identification Code.	Free-typing (active if toggle ON)	Mandatory if toggle ON. Optional if toggle OFF.
Addresses
Type (*)	Select address type.	Dropdown	Options are: CURRENT REGISTRATION RESIDENTIAL CORRESPONDENCE SECONDARY OTHER
Country (*)	Select address country.	Dropdown (Countries list)	Must exist in Countries list.
City (*)	Enter city name.	Free-typing	Free text allowed.
Street Name (*)	Enter street name.	Free-typing	Free text allowed.
Street Number	Enter street number.	Free-typing	Optional. Free text allowed.
Zip Code	Enter postal/zip code.	Free-typing	Optional. Free text allowed.
House Number	Enter house number.	Free-typing	Optional. Free text allowed.
Apartment	Enter apartment/unit name.	Free-typing	Optional. Free text allowed.

Once you’ve filled in all the required fields, click Create to proceed.
After the account is created, you can use the three-dot menu to Edit or Delete the account on the platform.

B. Add Existing

Select Add Existing tab.
In Stepper 1 - Entity Owner Information, fill in the required details (see the field reference table below).

Detailed Fields Table Here:

Field Name

Definition / What to Fill In

Field Type

Validation / Rules

Entity Owner (*)

Select the beneficial owner (linked Individual Account).

Dropdown (Individual Accounts list)

Must be selected from existing Individual Accounts.

Account Owner Type (*)

Specify the ownership type.

Single Choice list

Choose from:

Owner
Co-owner

Percent of Ownership (*)

Enter the percentage of ownership held by the selected owner.

Numeric input

Must be a valid number between 0 and 100. Decimal values allowed.

Click Next and Stepper 2 - Entity Information form opens, fill in the required details (see the field reference table below).

Detailed Fields Table Here:

Field Name	Definition / What to Fill In	Field Type	Validation / Rules
Main Information
Name (*)	Enter the Entity Account name.	Free-typing	Free text allowed.
Companies (*)	Select the company to which this account is linked.	Dropdown (Companies list)	Must be chosen from the Companies list.
Entity Information
LEI (*)	Enter the Legal Entity Identifier (20-character alphanumeric code).	Free-typing	Letters and numbers only. Must follow LEI format.
LEI Expiration Date (*)	Enter the expiration date of the LEI.	Date Selector	Must be a valid future date.
Country (*)	Select the country where the entity is registered.	Dropdown (Countries list)	Must be selected from Countries list.
Registration Number	Enter the official company registration number.	Free-typing	Optional. Letters and numbers only.
Entity Type	Select the classification of the entity.	Dropdown (Single Choice)	Options & When to Choose: Active NFE → Non-Financial Entity actively conducting business (e.g., a tech company). Passive NFE → Non-Financial Entity that mainly earns passive income (e.g., royalties, dividends). Financial Institution → Banks, investment firms, or any regulated financial entity.
NACE Code	Select the entity’s NACE classification.	Dropdown (Single Choice)	Options are: Non-financial corporations (S_11) – Standard businesses producing goods or services (e.g., tech, retail, manufacturing). Central Banks (S_121) – National or central banks responsible for monetary policy. Deposit taking corporations except central banks (S_122) – Commercial banks and credit institutions that accept deposits. Money market funds (MMF) (S_123) – Funds investing in short-term debt instruments like treasury bills. Non-MMF Investment funds (S_124) – Mutual funds, ETFs, and other non-MMF investment funds. Other financial intermediaries, except financial vehicle corporations (S_125_1) – Brokers, investment advisers, and financial transaction facilitators. Financial vehicle corporations (S_125_2) – Special-purpose entities for structured finance or securitization. Financial auxiliaries (S_126) – Support services for financial institutions, like auditors or consultants. Captive financial institutions and money lenders (S_127) – Companies providing loans, often linked to a parent group. Insurance corporations (S_128) – Life, health, or general insurance companies. Pension funds (S_129) – Retirement or employee benefit funds managing pension contributions. Central government (S_1311) – National government agencies or ministries. State government (S_1312) – Regional or state-level government organizations. Local government (S_1313) – Municipal or local authorities. Social security funds (S_1314) – Organizations managing social security contributions and benefits. Households (S_14) – Private households considered as economic units. Non-profit institutions serving households (S_15) – NGOs, charities, or non-profits serving individuals or families.
Taxation
Country of Taxation (*)	Select the taxation country.	Dropdown (Countries list)	Must exist in Countries list.
TIC	Tax Identification Code.	Free-typing (active if toggle ON)	Mandatory if toggle ON. Optional if toggle OFF.
Addresses
Type (*)	Select address type.	Dropdown	Options are: CURRENT REGISTRATION RESIDENTIAL CORRESPONDENCE SECONDARY OTHER
Country (*)	Select address country.	Dropdown (Countries list)	Must exist in Countries list.
City (*)	Enter city name.	Free-typing	Free text allowed.
Street Name (*)	Enter street name.	Free-typing	Free text allowed.
Street Number	Enter street number.	Free-typing	Optional. Free text allowed.
Zip Code	Enter postal/zip code.	Free-typing	Optional. Free text allowed.
House Number	Enter house number.	Free-typing	Optional. Free text allowed.
Apartment	Enter apartment/unit name.	Free-typing	Optional. Free text allowed.

Click Create to confirm or Back to discard the changes.
Once the account is created, it will appear in the All Accounts list.
- From the three-dot menu, you can choose to Edit or Delete the account.

3. Create a Company Account

A specific Entity Account designed to manage PROP or OMNIBUS portfolios.

A form opens, where you need to fill in the required details (see the field reference table below).

Detailed Fields Table Here:

Field Name	Definition / What to Fill In	Field Type	Validation / Rules
Main Information
Name (*)	Enter the Entity Account name.	Free-typing	Free text allowed.
Companies (*)	Select the company to which this account is linked.	Dropdown (Companies list)	Must be chosen from the Companies list.
Entity Information
LEI (*)	Enter the Legal Entity Identifier (20-character alphanumeric code).	Free-typing	Letters and numbers only. Must follow LEI format.
LEI Expiration Date (*)	Enter the expiration date of the LEI.	Date Selector	Must be a valid future date.
Country (*)	Select the country where the entity is registered.	Dropdown (Countries list)	Must be selected from Countries list.
Registration Number	Enter the official company registration number.	Free-typing	Optional. Letters and numbers only.
Entity Type	Select the classification of the entity.	Dropdown (Single Choice)	Options & When to Choose: Active NFE → Non-Financial Entity actively conducting business (e.g., a tech company). Passive NFE → Non-Financial Entity that mainly earns passive income (e.g., royalties, dividends). Financial Institution → Banks, investment firms, or any regulated financial entity.
NACE Code	Select the entity’s NACE classification.	Dropdown (Single Choice)	Options are: Non-financial corporations (S_11) – Standard businesses producing goods or services (e.g., tech, retail, manufacturing). Central Banks (S_121) – National or central banks responsible for monetary policy. Deposit taking corporations except central banks (S_122) – Commercial banks and credit institutions that accept deposits. Money market funds (MMF) (S_123) – Funds investing in short-term debt instruments like treasury bills. Non-MMF Investment funds (S_124) – Mutual funds, ETFs, and other non-MMF investment funds. Other financial intermediaries, except financial vehicle corporations (S_125_1) – Brokers, investment advisers, and financial transaction facilitators. Financial vehicle corporations (S_125_2) – Special-purpose entities for structured finance or securitization. Financial auxiliaries (S_126) – Support services for financial institutions, like auditors or consultants. Captive financial institutions and money lenders (S_127) – Companies providing loans, often linked to a parent group. Insurance corporations (S_128) – Life, health, or general insurance companies. Pension funds (S_129) – Retirement or employee benefit funds managing pension contributions. Central government (S_1311) – National government agencies or ministries. State government (S_1312) – Regional or state-level government organizations. Local government (S_1313) – Municipal or local authorities. Social security funds (S_1314) – Organizations managing social security contributions and benefits. Households (S_14) – Private households considered as economic units. Non-profit institutions serving households (S_15) – NGOs, charities, or non-profits serving individuals or families.
Taxation
Country of Taxation (*)	Select the taxation country.	Dropdown (Countries list)	Must exist in Countries list.
TIC	Tax Identification Code.	Free-typing (active if toggle ON)	Mandatory if toggle ON. Optional if toggle OFF.
Addresses
Type (*)	Select address type.	Dropdown	Options are: CURRENT REGISTRATION RESIDENTIAL CORRESPONDENCE SECONDARY OTHER
Country (*)	Select address country.	Dropdown (Countries list)	Must exist in Countries list.
City (*)	Enter city name.	Free-typing	Free text allowed.
Street Name (*)	Enter street name.	Free-typing	Free text allowed.
Street Number	Enter street number.	Free-typing	Optional. Free text allowed.
Zip Code	Enter postal/zip code.	Free-typing	Optional. Free text allowed.
House Number	Enter house number.	Free-typing	Optional. Free text allowed.
Apartment	Enter apartment/unit name.	Free-typing	Optional. Free text allowed.

Once all fields are filled, click Create to save the account.
Post creation, the account appears on the list. Use the three dots to Edit/Delete the entry.