Manage Compliance Functions
Introduction
The Reluna Platform is designed with built-in compliance monitoring mechanisms to help your organization stay aligned with applicable laws, regulations, and internal policies. One key feature of this platform is the Compliance tab available on each Account.
This tab helps Compliance Officers track and document the due diligence process for each account. It serves as a control center to evaluate the risk profile, compliance classification, and key status information for both the client and the companies associated with the client.
Understanding How Compliance Data Is Managed
The Reluna Platform supports financial institutions—such as Brokerage Firms, Asset Managers, and Family Offices—by offering a unified client view across multiple Companies.
At its core is the Account object, representing a client (Individual or Entity).
How Compliance Data Flows
Here's how compliance-related information moves through the platform:
Account Creation
Created for an Individual or an Entity (Entities must link to a parent Individual Account).
Company Linking
One Account can be associated with multiple Companies (e.g., Brokerage, Asset Management, Family Office).
Data Types
Shared: Personal/entity info like name, ID, and address.
Company-specific: Compliance status, operational status, and client number.
Compliance Monitoring
Compliance teams manage due diligence from the Compliance tab.
This includes centralized risk indicators and per-Company statuses.
Status changes here can affect what actions are permitted across the platform.
In short, the Compliance tab acts as the central checkpoint for monitoring a client's risk profile and compliance journey across all affiliated Companies on the platform.
User Roles and Compliance Permissions
Role | Access Level | Permissions |
|---|---|---|
Compliance Officer | Full Access |
|
Compliance Manager | Full Access |
|
Admin (System Role) | Full Access | Manage user permissions and visibility settings |
Relationship Manager | Read-Only | View compliance details for assigned accounts |
Account Types and Their Relationship to Companies
An Account in Reluna represents a client, and it can be one of two types:
Type | Description |
|---|---|
Individual | A personal account belonging to a single person. |
Entity | A business or legal structure (like a company, trust, foundation, etc.). Every Entity Account must be linked to a parent Individual Account. |
Relationship Between Account and Company
A single client (Account) may be associated with multiple Companies within the Reluna Platform, such as:
A Brokerage Company (for trading services)
An Asset Management Company (for investment services)
A Family Office Company (for consolidated wealth services)
All these Companies are represented in the platform and store a shared profile of the client. This means the client’s personal or business details are consistent across all Companies.
However, three key elements are maintained separately for each company:
This separation ensures that each Company can maintain its own compliance lifecycle for the same client, reflecting the different regulatory and operational requirements they are subject to.
Using the Compliance Tab
The Compliance tab allows you to view and manage compliance-specific data for the Account and all the Companies it's linked to.
It is divided into two key sections:
Common Information
This section provides core compliance attributes about the Account as a whole, helping identify key risks and regulatory considerations.
When a Client Risk Level is selected, the platform automatically adjusts the Next Review Date field based on the selected level:
Risk Level | Review Period | Platform Behavior |
|---|---|---|
Low Risk | 5 years (recommended) | Date must be manually set by the user |
Normal Risk | 3 years | Date is auto-filled to 3 years from today |
High Risk | 1 year | Date is auto-filled to 1 year from today |
The Next Review Date ensures that higher-risk clients are reviewed more frequently in line with regulatory standards.
How to Determine the Risk Level:
The platform does not auto-determine the client’s risk level. You must select it based on internal AML/KYC assessment guidelines.
Common risk indicators that may influence the assigned level include:
Presence in FATF or EC high-risk countries
Classification as a PEP (Politically Exposed Person)
Trust or Nominee involvement
Complex legal or ownership structure
Being a US Person (subject to FATCA/CRS)
High net worth clients
Any unusual source of wealth or income
These risk factors are reflected as checkboxes within the Compliance tab and help guide users in assigning an appropriate risk level.
👉 New to some Terms? Check out our “Platform Glossary” here.
Account Companies
This section lists each Company connected to the Account and shows its individual Compliance Status. Click on three dots to Edit.
