Getting Started with Transactions

Introduction

The Reluna platform enables you to manage a wide range of transactions that impact your portfolios, whether you are buying securities, making transfers or processing corporate actions. This guide will help you understand the basics of transaction management and get started quickly.

Permission Requirements

To work with transactions, you need the following permissions:

Permission ID	Access Level	Required For
`transaction_modify`	Modify	All transaction actions (Match, Activate, Approve, Allocate, Rollback, Reprocess, Deactivate)
`transaction_modify` + `transactions_creat+ Orders_create`	Modify + Create	Allocate action
`transaction_modify` + `mifir_modify` + `transaction_modifyAll`	Multiple	Sync to MiFIR action

If you don't have the required permissions, contact your Business Administrator.

Accessing Transactions

From the top menu:

Click Transactions
You will be redirected to the All Transactions dashboard

These real-time counters help you track operational issues and prioritize transaction clean-up.

Understanding the Dashboard

The dashboard displays real-time counters for different transaction categories. These counters help you track operational issues and prioritize transaction cleanup.

Counter	Description	What It Shows
Active Transactions	Successfully created transactions	All transactions included in portfolio calculations
Pending Transactions	Transactions awaiting approval or matching	Items requiring your attention
Missing Instrument	Transactions with unlinked instruments	Needs instrument mapping
Missing Bank Account	Transactions without defined bank accounts	Needs account assignment
Error Transactions	Incomplete or incorrect entries	Technical or data issues

Deactivated transactions are excluded from all counters.

Understanding Sources of Transaction Creation

Transactions can originate from various sources based on the platform or subscriptions. Some require manual matching while others are auto-processed using predefined rules, such as:

Transaction Source	How Transactions Are Created	Conditions for Availability
Bank Files	Requires active integration with custodian(s)	Integration with custodians must be enabled
Manual Entry	Created manually by Users	Manual creation is required when: There is no integration with the custodian You need to adjust historical records or make one-off entries
Platform-Generated Transactions	Automatically created based on platform settings (e.g., coupon, bond redemptions)	Requires a subscription that includes automated transaction generation
Transactions From Orders	Generated when an order is executed	Requires a subscription that includes Order Management module and/or to coupon tracker

Creating a New Transaction

On click of the ➕ icon:

A create transaction window opens.
Select the Transaction Type (e.g., Buy, Fee, Income, etc.)

Or,

Search the transaction type using the search bar.

Once clicked on Create + the selected type’s transaction form opens.

🔗 Learn here on how to create or fill in transaction forms.

Managing Transactions in Bulk: Activate, Approve and Deactivate

The Reluna platform now offers enhanced control over transaction statuses via three new bulk actions: Activate, Approve and Deactivate. These actions can be performed directly from the Transactions tab and allow you to manage multiple transactions simultaneously based on their status.

Approving & Activating Transactions

Activation reinstates previously deactivated transactions (with Error status reason) so that they are again included in portfolio calculations. Approval is the preceding confirmation step that typically applies to transactions in a Pending state.

How to Approve or Activate Transactions:

Go to the Transactions Tab on dashboard.
Navigate via the top menu > Transactions tab.
Use checkboxes to select individual transactions or click Select All.
Click “Approve” or “Activate”:
- The “Approve” button is shown for transactions in a Pending state.

The “Activate” button is shown for transactions with an Error status.

Set Status Reason

Default reason for Approve is Confirmed.
Enter a required comment explaining the approval.

Click “Save” and the selected transactions are updated accordingly. Portfolio positions and relevant counters are recalculated.

When to Use Approve or Activate

Finalizing reviewed transactions from an import or integration.
Reinstating previously erroneous transactions after correcting data.
Moving from Pending to active status after review.
Re-activating after resolving missing instrument or bank account links.

Deactivating Transactions

Deactivation is a way to temporarily or permanently exclude transactions from analytics and processing without deleting them. This is especially useful for correcting errors or cleaning up data.

How to Deactivate Transactions:

Click on the Transactions tab from the main navigation.
Choose transactions using checkboxes or select all.
Click “Deactivate”.

The window opens where the default status reason is Error but you may choose from options like Duplicate, Missing Instrument, etc.
Include a short explanation (required) to describe the deactivation reason.

Click “Save” and then the transactions are excluded from calculations and reports.

When to Use Deactivate

To remove incorrect or duplicated transaction entries.
Temporarily exclude transactions awaiting further review.
Cleaning up irrelevant or outdated transactions from older data imports.

Notifications and Feedback

After performing any bulk action (Activate, Approve, Deactivate), the platform displays a notification:

Available Transaction Types on Reluna

Supported transaction types:

Type	Subtype(s)	Description
Buy	-	Purchase Of Assets Or Securities, Increasing Portfolio Holdings.
Sell	-	Sale Of Assets Or Securities, Reducing Portfolio Holdings.
Fx	DEBIT	Currency Exchange, Converting Funds Between Different Currencies.
Fx	CREDIT
REPO	BUY	Asset Sale With Repurchase Terms, Providing Short-Term Financing.
REPO	SELL
Adjustment	DEBIT	Corrections To Past Transactions, Adjusting Balances Or Values.
Adjustment	CREDIT
Fee	CUSTODY MANAGEMENT ADMINISTRATION SUCCESS COMMISSION REVENUE OTHER HANDLE_FEE INTEREST_CALCULATION SERVICE_CHARGE_CALCULATION CONSENT EXECUTION OPERATION SETTLEMENT_FEE WITHDRAWAL_FEE EXCHANGE_FEE STOCK_TRANSFER_FEE CASH_TRANSFER_FEE ADR_FEE AMENDMENT_FEE EXPOSURE_FEE OVERNIGHT_POSITION_FEE REIMBURSEMENT RETROCESSION INCENTIVE LEI DEPOSITORY	Charge Applied For Transactions Or Account Services.
Investment	-	Inflow Of Funds To An Account, Increasing Available Balance.
Revenue	MANAGEMENT SUCCESS CUSTODY TRADING PAYMENT RETRO OTHER	Inflow From Asset Sales Or Other Income Sources, Increasing Funds.
Cash Transfer	IN	Movement Of Cash Between Accounts, Without Asset Changes.
	OUT
	INTERNAL
Income	COUPON	Revenue From Dividends, Interest, Or Other Income-Generating Assets.
Income	DIVIDEND
Margin	CREDIT	Use Of Borrowed Funds For Investments, Affecting Balance.
Margin	DEBIT	Use Of Borrowed Funds For Investments, Affecting Balance.
Tax	WITHHOLDING_TAX SALES_TAX BOND_TAX DIVIDEND_TAX TAX_CORRECTION OTHER_TAX PERSONAL_INCOME_TAX	Mandatory Deduction Applied By Authorities On Income Or Asset Gains.
Expense	-	Deduction Due To Costs Or Outflows, Reducing Account Balance.
Interest	CREDIT	Amount To Be Paid/Deducted For Holding A Cash Position.
Interest	DEBIT	Amount To Be Paid/Deducted For Holding A Cash Position.
Payment	IN	Outflow Of Funds To Fulfill An Obligation Or Settle A Purchase.
	OUT
	INTERNAL
Withdrawal	-	Removal Of Funds From An Account, Decreasing Available Balance.
Bond Redemption	-	Full Repayment Of Bond Principal At Maturity, Concluding the Bond Term.
Bond Redemption Partial	-	Partial Repayment Of A Bond, Reducing Outstanding Principal.
Exercise Option	-	Execution Of A Right To Buy Or Sell Under An Options Contract.
Expire Option	-	The End Of An Options Contract Without Exercise, Leaving No Impact.
Internal Transfer	-	Movement Of Securities Between Bank Accounts Of A Single Portfolio.
Security Transfer	IN	Movement Of Securities Between Accounts Or Portfolios.
Security Transfer	OUT	Movement Of Securities Between Accounts Or Portfolios.
Corporate Action	SPLIT REVERSE_SPLIT SPIN_OFF ISIN_CHANGE	Events Like Dividends Or Splits That Impact Shareholders And Holdings.
Info	BLOCKING_OF_CERTIFICATE UNBLOCKING_BLOCKING MERGE CORP_ACTION ISIN_CHANGE SPLIT	Informational Transaction With No Direct Effect On Funds Or Holdings.
Transfer	IN	Relocation Of Funds Or Assets Between Different Accounts.
Transfer	OUT	Relocation Of Funds Or Assets Between Different Accounts.
Block	BLOCKING	Temporary Restriction On Funds Or Assets For Security Or Compliance.
Block	UNBLOCKING
Product Subscription	-	Investment In A Strategy Product Under Company Management.
Product Unsubscription	-	Full Or Partial Unsubscription Form Strategy.
Reversal	IN	Reverting An Earlier Transaction, Restoring Funds Or Holdings.
Reversal	OUT
Virtual Security Transfer	IN	Transfer Of Security Under Strategy To/From Main Bank Account.
Virtual Security Transfer	OUT
Unknown	-	Unclassified Transaction Pending Review Or Categorization.