Fee Management

Introduction

Fee Management on the platform allows you to set up, calculate and manage fees at the mandate level. You can define fee structures, apply them across portfolios and track calculations over selected periods. This ensures consistent and automated fee management across all client accounts, reducing manual effort and improving accuracy.

🔗 Click here to check how fee is configured on Mandate.

Platform Supported Fee Types

Permission Requirement

Feature / Tab	Required Permissions
Fees	View, Modify, Create
Mandate (Fees)	View, Modify, Create

If you do not have the required access, please contact your Business Admin.

👉 New to some terms? Check our full Platform Glossary for quick definitions.

Fees Lifecycle Overview

Automatic fee routing through lifecycle stages:

Fee created → Platform checks conditions → Places into the appropriate "element" (tab)

If fee is accrued and awaiting payment → goes to "Accrued Ready For Payout"
If fee is on a client account and ready for invoicing → "Client Invoices"
If review is needed → "Need Review"

Main Elements - What It Shows?

Tab	What it Shows	Platform Logic / Field
Accrued Ready For Payout	All fees ready to be paid.	Status Reason = Awaiting_payment
Client Invoices	Fees on Standard client accounts ready.	Status Reason IN (Awaiting_payment, Sent) and Bank Account Client Type = "BANK" and Parent is empty.
Internal Transfers	Fees on Omni accounts ready for payout.	Status Reason = Awaiting_payment and Bank Account Company Type is not empty and Parent is empty
Need Review	Fees that need manager review.	Status Reason IN (Calculated, Awaiting Review) and Bank Account Client Type is not empty.

Step 1 — Fee is Calculated and Checked

The fee is calculated automatically based on the agreement rates and portfolio details (positions and transactions). Once it is calculated successfully, it will be created and visible with "Calculated" status reason. To check fee details it is possible to export a fee report.

Step 2 — Invoice is Sent to the Client

Once the status is set to Sent, the system should be also indicated as sent. System will automatically create a fee withdrawal order on client bank account and book relevant cash amount.

Step 3 — When Fee is Paid, It will be Closed as Received

Once the fee is paid, relevant transactions will be received in the custody report. The system will automatically match information with received transaction if payment details are the same. The fee will also be closed as Received in the fee table with "Received" status reason.

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🔗 Click here to learn how to configure/generate Fees.